The Dos and Don'ts of Storing Business Items in a Storage Unit

Man carrying storage box in front of van

Business storage can save the day for any size of business. It can be used to store extra inventory, equipment, and other business-related things in a safe and secure place. But it's important to know the dos and don'ts of keeping business items in a storage unit so that your things are safe and you don't run into any problems.


Do Choose the Right Storage Unit Size

The first step in using a storage box well for your business is to pick the right size for your needs. Take an inventory of the things you want to store and think about their size, how fragile they are, and how much they might grow in the future. It's better to go for a slightly bigger unit than to try to fit everything into a small business unit. Having enough room will not only keep your things from getting broken, but it will also make it easy to access and get them when you need to.

Do Label and Organize Your Items

Keeping your public storage room well-organized will save you time, work, and stress in the long run. Label all boxes and other packages to clarify what is inside. Sort things into groups based on their type, how often they are used, or any other way that makes sense for your business.

You could make an inventory list or use digital tracking tools to keep track of what is in each box. By doing this, you'll be able to find things quickly and easily when you need to.

Do Implement Climate Control for Sensitive Items

Some business things may need to be kept in a certain way to keep them from getting damaged. Changes in temperature and humidity can hurt fragile electronics, art, documents, and private inventory. Consider renting a climate-controlled commercial storage unit to keep these things.

These units keep the environment stable, keeping your things safe from high temperatures, humidity, and other things that could hurt them.

Do Regularly Inspect and Maintain Your Storage Unit

Keeping your warehouse storage unit clean and well-organized is important if you want your business things to last. Storage facilities do their best to keep their units pest-free and provide weather-resistant storage options. However, unexpected things happen. Check the unit when you visit for signs of pests, water leaks, or other possible problems. Keep the unit clean and free of dust to avoid a buildup of dirt or debris that could hurt the things you're storing.

If you notice a faulty lock, climate control system, or unit repair need, alert the storage unit facility immediately. By being proactive, you can make sure that the work items you store are in good shape.

Do Optimize Space with Proper Shelving and Racking

Consider buying shelving units or hanging systems for your storage unit to make it as useful as possible. These additions can help you make good use of a vertical room and keep your things in order. By putting things on shelves or racks, you can make paths through the unit and make it easier to get things out. It also keeps big things from being put on top of fragile things, which lowers the risk of damage.

Do Establish a System for Regular Inventory Checks

You need to check and update your inventory regularly for efficient business storage options. Set up a method for regular inventory checks, where you look at what's in your storage units and make changes to your records as needed. This helps you find things you no longer need, so you can get rid of them and make room for more important business items. It also lets you look at your storage needs again and make changes as your business changes.


Don't Neglect Security Measures

Security should be your top concern when putting your business's valuable things in storage services. Choose a storage facility with strong security features like surveillance cameras, gated entry, individual unit alarms, and well-trained staff on- site. By putting protection first, you can rest easy knowing that your business's things are well taken care of.

Don't Store Perishable or Hazardous Items

Commercial storage units are a flexible way for businesses to store things, but knowing what you shouldn't store is important.

Items that can be damaged by high temperatures, humidity, or pests shouldn't be kept in normal storage facilities. Dangerous materials, such as chemicals, flammables, or explosives, are also highly forbidden.

Learn the facility's rules and guidelines to make sure you're following them and protecting both the things you're storing and the storage facility itself.

Don't Forget Insurance Coverage

No matter how safe and well-run a storage site is, accidents can happen. It is important to have enough insurance coverage for your business things that are in storage facilities.

Check with your insurance company to see if your current business coverage covers items stored off-site. If not, you might want to get more insurance to protect against environmental damage, fire, theft, weather and vandalism. Remember to keep a thorough inventory and photos of the things you're storing in case you ever need to file an insurance claim.

Don't Store Important Documents Without Backups

Putting important business papers in a storage place is one way to free up office space. But it is very important to store copies of important papers elsewhere. Think about scanning important papers and putting them on the cloud or a computer in a safe place. This ensures you can still get to your important information even if the copies get damaged or lost.

Don't Store Valuable Items Without Proper Documentation

It's important to keep good records when storing valuable business things. Make a thorough list of your valuable things, including descriptions, serial numbers, and photos. This paperwork will be very helpful if your things are stolen or if you need to file an insurance claim. Also, you might want to do regular audits to make sure that everything is accounted for and to find any missing or misplaced things quickly.

Don't Neglect Accessibility and Retrieval Considerations

When putting work items in storage, it's important to think about access and retrieval. Set up your unit so that it's easy to get to things you use often. Place them near the entrance or in a clearly marked place. Less-used things can be stored in the back or on higher shelves. Keep the aisles and paths clear so you can get around the room without any problems. This smart setup saves time and effort when looking for specific things.


Using a storage place for your work items can be a game-changer in terms of efficiency, organization, and making the most of room. Following the "dos" and "don'ts" in this blog can help guarantee that your business storage experience goes smoothly and without problems.
Remember to choose the right size storage unit, put security measures at the top of your list, label and organize your items, use climate- controlled storage for sensitive items, and do regular inspections and upkeep. Also, don't forget to back up important papers, make the best use of space with shelving and racks, document valuable items, do regular inventory checks, and think about if it’s easy to get to things.

By following these best practices, you can make the most of your business storage units and improve your total operational effectiveness.